Interested candidates should send an e-mail with the subject line 'Logistics and Procurement Officer' and attach their CV and a cover letter describing their interest in and qualifications for this position to the Country Director, WCS Bangladesh (e-mail: wcsbangladesh@wcs.org). Please submit your application by 7 September 2024.
Organization Background:
The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, presence in more than 60 nations, and experience helping to establish over 150 protected areas across the globe, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. Working with local communities and organizations, that knowledge is applied to address species, habitat and ecosystem management issues critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.
Program Overview:
The Wildlife Conservation Society (WCS) is a not-for-profit conservation and research organization actively engaged in Bangladesh since 2004 to save wildlife and wild places through science, conservation action, education and inspiring people to value nature. WCS Bangladesh collaborated with the Government of Bangladesh to establish three Wildlife Sanctuaries to protect Asia’s last two remaining freshwater dolphin species in the Sundarbans, and three marine protected areas (MPAs), namely the Swatch-of-No-Ground MPA in submarine canyon and estuarine waters offshore the Sundarbans, the Nijhum Dwip MPA offshore of the Nijhum Dwip National Park at the mouth of the world’s third largest river system: the Padma-Meghna-Jamuna, and around the Saint Martin MPA in the far south-east, to balance the protection of threatened marine megafauna, including dolphins, porpoises, whales, sharks, rays, and sea turtles, with sustainable fisheries for a healthy ocean and healthy people.
Since 2014, WCS partners with government agencies and local communities to improve protected area management, combat illegal wildlife trade, and enhance capacity, collaborations, and commitment for safeguarding wildlife and wild places in Bangladesh. We support the capacity of the Forest Department for SMART wildlife enforcement and monitoring patrols across the Sundarbans and for combatting illegal wildlife trade through improved collaborations, capacity, and coordination with the Department of Fisheries, Customs, Police, Navy, Coast Guard, and Border Guards. We conduct scientific research and educational outreach for effective area-based conservation and species protection and facilitate the inclusive development of policies that aim to sustain equitable governance of natural resources aligned with international commitments, including the Convention on Biological Diversity (CBD), Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES), and the Convention on Migratory Species (CMS). The WCS Bangladesh Program is part of the global WCS network (to learn more please visit, https://www.wcs.org/; bangladesh.wcs.org) and is registered with the Bangladesh NGO Affairs Bureau, Registration Number: 2750.
Job Summary:
The Logistics and Procurement Officer is responsible for processing procurement requests, providing comprehensive logistics support for office and programmatic activities, and assisting with relevant administrative and NGO Affairs Bureau tasks. This role requires strong organizational, communication, and collaboration skills to ensure the smooth completion of tasks. Additionally, the officer must have a thorough understanding of procurement procedures, national laws and regulations, and WCS policies to ensure compliance.
Major Responsibilities:
-
Organize and oversee the logistical arrangements for training, consultation, educational outreach events, surveys, and other program activities.
-
Ensure timely logistics arrangements and proper documentation for the safety and security of event team members.
-
Collaborate regularly with program managers, coordinators, and the WCS finance team, including visits to Khulna and other offices as required, to complete assigned responsibilities and tasks, including procurement and logistical support for organizing events and outreach activities, as well as other miscellaneous assignments.
-
Collaborate with program managers and coordinators on procurement requirements and initiate the procurement process.
-
Prepare necessary procurement documents based on purchase requisitions as per the guidelines.
-
Collect quotations and prepare comparison sheets for local procurement, ensuring compliance with WCS, donor, and GoB purchase policies and regulations.
-
Prepare comparative statements (CS), purchase orders (PO), and contracts, and submit them to the HR and NGOAB Liaison Manager and Finance Manager for review and recommendation.
-
Support in organizing bills, vouchers, and other financial documentation from vendors for procurements, requisitions, and payments.
-
Maintain up-to-date project and program documentation for statutory and donor audits.
-
Maintain the office inventory and ensure appropriate storage and maintenance of WCS property.
-
Support the Human Resource and NGOAB Liaison Manager in administrative tasks and reporting.
-
Supervise support staff to ensure a healthy working environment, including hygiene, safety, and security of the office and employees.
-
Support the Human Resource and NGOAB Liaison Manager with any tasks needed for smooth operation.
Minimum Requirements:
-
Master’s degree in management, accounting, finance, or a related field.
-
At least three years of relevant experience, preferably in logistics management, procurement, and administrative tasks in the non-profit sector.
-
Strong communication skills with experience in dealing with vendors, suppliers, and service providers.
-
Good presentation skills for representing WCS Bangladesh in NGOAB matters.
-
Strong knowledge of standard procurement procedures.
-
Professional proficiency in English communication.
Status: Full-Time
Job Location: Dhaka, Bangladesh
Starting Date: 15 September 2024
Salary: BDT.40,000.00 Monthly
Compensation and Benefits: Mobile Bill, Weekly 2 Holidays, Insurance, 2 Festival Bonus and Yearly Salary Review.